Course Deferment

Course Deferment

A. ACE has the following Course Deferment Policy.

1. A standard course deferment request form shall be filled out and signed by a student who has such intention. All requests must be supported with documentary evidence including the health statements from hospitals or the relevant authorities, or other appropriate documents supporting reasons such as family emergencies.

2. Written consent from the parent/guardian is needed if the student is less than 18 years of age.

3. The deferment process takes a maximum of 4 weeks to be completed and is subject to approval based on the documentary evidence and is allowed only once up to a maximum of 6 months.

4. If a student fails to return to continue the study before the end of the deferment period without a valid reason, the student is considered as not eligible to continue the remaining study.

5. For prospective students with approved deferments
For any withdrawal requests submitted after the deferment approval, the refund practice will not be applied to the new intake dates. The initial intake dates will be used for the refund calculation.

6. For existing students with approved deferments

    6.1 A signed student contract with FPS insurance shall remain valid until the expiry date of the contract.

    6.2 On the day when the student returns to ACE to continue the study, if the existing contract with FPS insurance is expired, a new contract with a new FPS insurance shall be implemented for the unconsumed course fee. If the existing contract with FPS insurance is still valid, an addendum to the contract shall be issued with amendment on the FPS insurance.

    6.3 Student’s Pass holders will be required to cancel their Student’s Passes if the deferment period is more than 2 months, and they will be required to leave from Singapore unless the supporting documents prove it is necessary for the student to stay in Singapore during the deferment period (for example, medical treatment in Singapore).

    6.4 Student’s Pass holders will need to re-apply for Student’s Passes 2 months before the date of commencement of the deferred study if the Student’s Pass has been cancelled or is expired. The renewal of a Student’s Pass is not guaranteed. A refund for the unconsumed course fees is not eligible if such Student’s Pass application is rejected by ICA.

    6.5 ACE management decides on a case-by-case basis regarding whether the affected ongoing module (s) will consume the course fees.

    6.6 If a deferment request is submitted before the cut-off point, the affected ongoing module (s) could be excluded from the final transcript. The cut-off point is either the mid-term exam or the mid-point date of the module, whichever comes first.

    6.7 If a deferment request is submitted after the cut-off point, the affected ongoing module (s) shall be recorded in the final transcript. The student could request to change such final grade of ‘F’s (Failure) to ‘W’s (Withdrawn) which will not be calculated into the final GPA.

B. ACE has the following Course Deferment Procedure which allows students to apply to defer from one course in ACE.

The student who intends to defer the course already enrolled or intends to defer a module or remaining modules of a course shall use the online form (FRM-218 Service Request Form) to request for a course deferment service by stating the details including the reason(s) and period for the deferment. The student will be required to attend a meeting session to discuss the request and sign on the submitted online form. A written consent from the parent/guardian is needed if the student is less than 18 years of age.

The SSO shall verify the form details to ensure the student has filled in all the necessary and correct information with any supporting documents (if available or being required). The SSO shall ensure that the student signs on the printed online request form.

The approval shall be obtained from the MT.

For the deferment of courses (intake), the SSO shall act as follows:
a. Before IPA (for Student’s Pass Application):
i. If necessary, the SSO shall proceed to cancel the Student’s Pass Application with ICA.
ii. A new application will need to be submitted to ICA two (2) months before the new course commencement date.

b. After IPA but before course commencement date:
i. If the deferment period exceeds the IPA validity date, the SSO shall proceed to cancel the IPA.
ii. A new application will need to be submitted to ICA two (2) months before the new course commencement date.
iii. Signing of a new Student Contract, if needed.

For deferment of module (s), the SSO shall act as follows:
a. If the deferment period is within the Student’s Pass validity date, the SSO shall apply for Student’s Pass renewal one (1) month prior to the expiry.

b. If the deferment period exceeds the Student’s Pass validity date, the SSO shall proceed to cancel the existing Student’s Pass. A new application will need to be submitted to ICA two (2) months before the commencement of the module.

c. Signing of a new Student Contract, if needed, or amend the existing contract.

The SSO shall inform the student of the management decision (approval/rejection) within 4 weeks from the point of student’s request.

The SSO shall keep the Marketing Department informed of the deferment.

The FM shall ensure the up-to-date deferment records (DAT-4.4.1.3 Tracking of Course Deferment Records) are updated in the IMS and in in the Working Files (C4.4.1 Deferment Records) within one week after the completion of the case.

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